As the threat of bushfires continues to rise in Australia, especially during the warmer months, it is crucial for schools to implement robust bushfire preparedness strategies. The Victorian Registration and Qualifications Authority (VRQA) has released comprehensive Guidelines for schools on how to become bushfire-ready in accordance with new bushfire preparedness guidelines, which come into effect on 1 January 2025. While existing schools have until 1 July 2025 to comply with the updated Guidelines, it is never too early to review and update your bushfire preparedness strategies.
This article will explore the key elements of the VRQA’s updated guidelines, emphasising the importance of proactive measures in safeguarding students and staff.
Understanding the bushfire risk
Victoria’s unique climate and geographical features make it particularly susceptible to bushfires. Schools located in or near bushfire-prone areas face heightened risks, which can endanger lives and homes; and disrupt all aspects of life, not least educational activities.
Understanding the risks associated with bushfire season is the first step in effective preparation. The VRQA encourages schools to assess their vulnerability by reviewing local bushfire risk maps and historical data.
Developing an Emergency Management Plan
A well-structured Emergency Management Plan (EMP) is at the heart of a school’s bushfire preparedness strategy. All schools are required to have EMPs in place in relation to bushfire risks. Even inner-city schools go on excursions in the bush occasionally and as such, must be prepared to respond appropriately to the bushfire risk.
Schools that are located in high-risk areas (and are as such listed on the Bushfire-at-Risk Register (BAAR)) are subject to additional requirements; such as increased planning and communication obligations, and undertaking consultation with local fire authorities on their bushfire preparedness. If your school is located in or near a bushfire-prone area, you should ensure school leadership is aware of and compliant with these requirements.
The VRQA outlines essential components that should be included in an EMP:
- Risk assessment: Identify potential hazards, such as nearby bushland or unmaintained areas, and assess the likelihood and potential impact of bushfires.
- Emergency procedures: Establish clear protocols for staff and students in the event of a bushfire. This includes evacuation routes, communication plans and designated assembly points. The new Guidelines include clarification about the requirements of on-site shelter facilities for schools listed on the BAAR.
- Roles and responsibilities: Clearly define the roles of staff members during a bushfire emergency. Assign responsibilities for communication, student supervision and first aid.
- Regular training and drills: Conduct regular training sessions and evacuation drills to ensure that all staff and students are familiar with the procedures outlined in the Bushfire Management Plan.
Communication strategies during a bushfire emergency
Effective communication is vital during a bushfire emergency. Schools should develop a communication plan that includes:
- Emergency contacts: Maintain an updated list of emergency contacts, including local fire services, emergency services and school leadership.
- Parental communication: Inform parents about the school’s bushfire policies and procedures. Ensure they know how to receive updates and instructions during an emergency.
- Community engagement: Engage with local emergency services and the community to stay informed about bushfire risks and response strategies. Establishing relationships can lead to better support during crises.
Infrastructure and environment management
Maintaining the school environment can significantly reduce bushfire risk. The VRQA suggests several strategies:
- Clearing vegetation: Regularly clear dry leaves, branches and other flammable materials from around school buildings.
- Creating defensible spaces: Establish defensible zones around school premises by maintaining low vegetation and creating barriers to slow down the spread of fire.
- Infrastructure resilience: Ensure that buildings are designed or retrofitted to withstand fire. This can include using non-combustible materials and installing fire-resistant windows and doors.
Engaging students and staff
Creating a bushfire-ready culture within the school community is essential. Involve students and staff in bushfire preparedness initiatives through:
- Education programs: Implement educational programs that teach students about bushfire safety, the environment and emergency response.
- Student leadership: Encourage student involvement in bushfire planning committees, allowing them to contribute ideas and foster a sense of responsibility.
- Community projects: Engage in community projects focused on bushfire awareness and preparedness, helping students understand the broader implications of bushfire risks.
Review and continuous improvement
Bushfire preparedness is not a one-time effort; it requires ongoing evaluation and improvement. The VRQA advises schools to:
- Regularly review plans: Revisit and update the Bushfire Management Plan annually or after significant incidents to incorporate lessons learned.
- Gather feedback: Solicit feedback from staff, students and parents on the effectiveness of bushfire procedures and training sessions.
- Stay informed: Keep up-to-date with changes in bushfire risk assessments, regulations and best practices for bushfire preparedness.
Conclusion
Preparing for bushfires is a shared responsibility that involves the entire school community. By following the VRQA’s guidelines, schools can develop comprehensive EMPs that engage students and staff, and ensure continuous improvement in their preparedness efforts.
With proactive measures in place, schools can significantly reduce the risks associated with bushfires, ultimately ensuring the safety and well-being of students and staff. As bushfire seasons become more frequent and intense, it is imperative that schools take action now to be bushfire-ready.
How we can help
Our specialist Education Law team is here to assist you to assess your school’s compliance with the existing and updated VRQA bushfire preparedness Guidelines. We can help you develop your EMP, and ensure that it meets all the requirements set out by the VRQA.
Contact us
Please contact us for more detailed and tailored help.
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Disclaimer: This article provides general information only and is not intended to constitute legal advice. You should seek legal advice regarding the application of the law to you or your organisation.